Quality Clauses/ Terms and Conditions
Terms and Conditions
Clause
Apply Specific Procurement Quality Assurance Clauses when the following situation exists:
QA – 01
Quality system ANSI, ASQC, ISO 9001:2008 or 9001:2015 on suppliers product they design and when conformance to requirements is to be assured by supplier during design, development, production, installation, and/or servicing
QA – 02
Quality system ANSI, ASQC, ISO 9001:2008 or 9001:2015 on suppliers product that it does not design and when conformance to requirements is to be assured by supplier during production, installation, and/or servicing.
QA-03
Quality inspection system is imposed on supplier’s product that it is acceptable by inspection and/or testing, and when conformance to requirements is assured by supplier during production, installation, and/or servicing.
QA-04
Controls imposed on supplier performing manufacturing and/or assembly processes.
QA-05
Controls imposed on special processes supplier: (a) chemical treatment, plating, coating; (b) brazing, welding; (c) heat treatment; (d) NDT, chemical, metallurgical; (e) cleaning.
QA-06
Controls imposed on suppliers of monitoring and measuring devices or their calibration.
QA-07
Controls imposed on suppliers when first piece inspection is required for manufacture assemblies/parts.
QA-08
First article inspection required for suppliers when customer’s SOW dictates first article inspection.
QA-09
Objective evidence (test reports, test records and/or inspection records) required for special tests/inspections, manufacture of products, supply of products (not for commercial-off-the-shelf), and special processes.
QA-10
Traceability required when required by customer; prudent to localize causes of failures and take remedial action at minimal maintenance cost; necessary to recall suspected product; distinguish among items having same part number; and to assure only materials and components of adequate quality enter final product.
QA-11
Certificate of conformance required for all products required to meet commercial or government specifications and/or services for which clause QA-10 is not required.
QA-12
Certified inspection/test data/material test report (CMTR) required when:
- Customer requires first article testing.
- When such reports are required to be furnished to the customer.
- Materials must be of a specific type, class, or grade to fit specified engineering design criteria. (i.e., AWS, ANSI, MIL, MS, QQ, AN, ASA, NFPA, IPC, NSA, etc.)
- Product is being repaired and returned to the Company.
QA-13
Certificate of calibration is required for items that are calibrated as a part of their being procured. Re-calibrated equipment requires “as found” condition to be reported on certificate of calibration.
QA-14
Buyer’s inspection applicable when Company has capability to perform acceptance inspection and/or testing of products upon receipt. Applied to follow-on orders after first article inspection satisfactory.
QA-15
Government right to inspect is imposed on procurements which do not require Government source inspection.
QA-16
Government source inspection and surveillance required when Government source inspection is imposed.
QA-17
Drawings are required when design information is required for a product.
QA-18
Quality requirements/instructions are described on PO (delivery, technical, quality) when QA Clause(s).
QA-19
QA-19A
Record Retention shall be for 7 years unless otherwise stated in PO
Retain documented information, including retention periods and disposition requirements
QA-20A
QA-20
The right of access by organization, their customer, and regulatory authorities to the applicable areas of facilities and to applicable documented information, at any level of the supply chain
Seller shall provide Right of Entry to their facility, and, Authority to conduct Surveys and Audits
QA-21A
QA-21
The importance of ethical behavior
Supplier shall comply with ethics pertaining to human rights, etc.
QA-22
Supplier shall integrate within their internal procedure specific practices to prevent the occurrence of counterfeit material being procured.
QA-23
Prevent the use of counterfeit parts
QA-24
Implement a quality management system
QA-25
Use customer designated of nonconforming processes, products or services and obtain approval for their disposition
QA-26
Notify the organization of nonconforming processes, products, or services and obtain approval for their disposition
QA-27
Notify the organization of changes to processes, products, or services, including changes of their external providers or location of manufacture, and obtain the organization’s approval
QA-28
Flow down to external providers applicable requirements including customer requirements
QA-29
Provide test specimens for design approval, inspection/verification, investigation, or auditing
QA-30
Their contribution to product or service conformity
QA-31
Their contribution to product safety
TERMS AND CONDITIONS
By accepting this Purchase Order, Supplier confirms that it is aware of and will adhere to the requirements of Aerospace Standard AS9100:2016 Section 8.4.3, including but not limited to the following:
The need to:
- Implement a quality management system;
- Use customer-designated or approved external providers, including process sources (e.g., special processes);
- Notify the organization of nonconforming processes, products, or services and obtain approval for their disposition;
- Prevent the use of counterfeit parts under Section 8.1.4 of the above Standard;
- Notify the organization of changes to processes, products, or services, including changes of their external providers or location of manufacture, and obtain the organization’s approval;
- Flow down to external providers applicable requirements including customer requirements;
- Provide test specimens for design approval, inspection/verification, investigation, or auditing;
- Retain documented information, including retention periods and disposition requirements;
The right of access by the organization, their customer, and regulatory authorities to the applicable areas of facilities and to applicable documented information, at any level of the supply chain;
Supplier’s awareness of:
- Their contribution to product or service conformity;
- Their contribution to product safety;
- The importance of ethical behavior.