Quality Clauses / Terms and Conditions
Clause Apply Specific Procurement Quality Assurance Clauses when the following situation exists:
QA–01 Quality system ANSI, ASQC, AS9100, ISO 9001:2015 on suppliers’ product they design and when conformance to requirements is to be assured by supplier during design, development, production, installation, and/or servicing.
QA–02 Quality system ANSI, ASQC, AS9100, ISO 9001:2015 on suppliers’ product that it does not design and when conformance to requirements is to be assured by supplier during production, installation, and/or servicing.
QA-03 Quality inspection system is imposed on supplier’s product that it is acceptable by inspection and/or testing, and when conformance to requirements is assured by supplier during production, installation, and/or servicing.
QA-04 Controls imposed on supplier performing manufacturing and/or assembly processes.
QA-05 Controls imposed on special processes supplier: (a) chemical treatment, plating, coating; (b) brazing, welding; (c) heat treatment; (d) NDT, chemical, metallurgical; (e) cleaning.
QA-06 Controls imposed on suppliers of monitoring and measuring devices or their calibration.
QA-07 Controls imposed on suppliers when first piece inspection is required for manufacture assemblies/parts.
QA-08 First article inspection required for suppliers when customer’s SOW dictates first article inspection.
QA-09 Objective evidence (test reports, test records and/or inspection records) required for special tests/inspections, manufacture of products, supply of products (not for commercial-off-the-shelf), and special processes.
QA-10 Traceability required when required by customer; prudent to localize causes of failures and take remedial action at minimal maintenance cost; necessary to recall suspected product; distinguish among items having same part number; and to assure only materials and components of adequate quality enter final product.
QA-11 Certificate of conformance required for all products required to meet commercial or government specifications and/or services for which clause QA-10 is not required.
QA-12 Certified inspection/test data/material test report (CMTR) required when:
- Customer requires first article testing.
- When such reports are required to be furnished to the customer.
- Materials must be of a specific type, class, or grade to fit specified engineering design criteria. (i.e., AWS, ANSI, MIL, MS, QQ, AN, ASA, NFPA, IPC, NSA, etc.)
- Product is being repaired and returned to the Company.
QA-13 Certificate of calibration is required for items that are calibrated as a part of their being procured. Re-calibrated equipment requires “as found” condition to be reported on certificate of calibration.
QA-14 Buyer’s inspection applicable when Company has capability to perform acceptance inspection and/or testing of products upon receipt. Applied to follow-on orders after first article inspection satisfactory.
QA-15 Government right to inspect is imposed on procurements which do not require Government source inspection.
QA-16 Government source inspection and surveillance required when Government source inspection is imposed.
QA-17 Drawings are required when design information is required for a product.
QA-18 Quality requirements/instructions are described on PO (delivery, technical, quality) when QA Clause(s).
QA-19 Record Retention shall be for 7 years unless otherwise stated in PO
QA-19A Retain documented information, including retention periods and disposition requirements
QA-20 The right of access by organization, their customer, and regulatory authorities to the applicable areas of facilities and to applicable documented information, at any level of the supply chain
QA-20A Seller shall provide Right of Entry to their facility, and, Authority to conduct Surveys and Audits
QA-21 The importance of ethical behavior
QA-21A Supplier shall comply with ethics pertaining to human rights, etc.
QA-22 Supplier shall integrate within their internal procedure specific practices to prevent the occurrence of counterfeit material being procured.
QA-23 Prevent the use of counterfeit parts
QA-24 Implement a quality management system
QA-25 Use customer designated of nonconforming processes, products or services and obtain approval for their disposition
QA-26 Notify the organization of nonconforming processes, products, or services and obtain approval for their disposition
QA-27 Notify the organization of changes to processes, products, or services, including changes of their external providers or location of manufacture, and obtain the organization’s approval
QA-28 Flow down to external providers applicable requirements including customer requirements
QA-29 Provide test specimens for design approval, inspection/verification, investigation, or auditing
QA-30 Their contribution to product or service conformity
QA-31 Their contribution to product safety
TERMS AND CONDITIONS
By accepting this Purchase Order, Supplier confirms that it is aware of and will adhere to the requirements of Aerospace Standard AS9100:2016 Section 8.4.3, including but not limited to the following:
The need to:
- Implement a quality management system;
- Use customer-designated or approved external providers, including process sources (e.g., special processes);
- Notify the organization of nonconforming processes, products, or services and obtain approval for their disposition;
- Prevent the use of counterfeit parts under Section 8.1.4 of the above Standard;
- Notify the organization of changes to processes, products, or services, including changes of their external providers or location of manufacture, and obtain the organization’s approval;
- Flow down to external providers applicable requirements including customer requirements;
- Provide test specimens for design approval, inspection/verification, investigation, or auditing;
- Retain documented information, including retention periods and disposition requirements;
The right of access by the organization, their customer, and regulatory authorities to the applicable areas of facilities and to applicable documented information, at any level of the supply chain;
Supplier’s awareness of:
- Their contribution to product or service conformity;
- Their contribution to product safety;
- The importance of ethical behavior.